Responsible bodies

In accordance with the statutory provisions and on the basis of additional agreements, the relevant federal departments, representatives of the employees' and employers' sides and the Länder are responsible for quality assurance of the regulated further training of the Federation and the competent bodies. Supervision of the competent bodies is exercised by the relevant departments of the Länder.

The employment agencies entrusted external certification bodies (so-called Fachkundige Stellen) with the task of inspecting maintaining bodies for continuing education in the area of vocational continuing education as promoted by the Federal Employment Agency (Bundesagentur für Arbeit).

The Central Office for Distance Learning of the Länder of the Federal Republic of Germany (Staatliche Zentralstelle für Fernunterricht der Länder der Bundesrepublik Deutschland – ZFU) decides whether or not a distance learning course is to be approved.

Approaches and methods for quality assurance

The quality of continuing vocational education and training is guaranteed on three levels:

• legal requirements of the Vocational Training Act (Berufsbildungsgesetz –BBiG) and the Crafts and Trades Code (Handwerksordnung – HwO)
• systematic regulatory procedures involving the relevant protagonists
• through public examinations

At the level of federally regulated continuing vocational education and training, a distinction is made between federally regulated continuing vocational education and training in which the federal government regulates certain content for qualifications by ordinance (§§ 53 ff BBiG, §§ 42 ff HwO). In addition, federal law also provides for regulations by the competent bodies which are permissible if there is no federally regulated further training and which can be issued by the competent bodies in this case (§ 54 BBiG, § 42f HwO).

The statutory regulations require that the following key qualification features be stipulated in the statutory instruments for both types of further training:

• title of the qualification
• examination objective
• content and requirements of the examination with which the individual achievement of the objective and thus the quality of the qualification process are determined
• admission requirements to the examination
• examination procedure

In the case of federally regulated continuing education courses, the continuing education level must also be indicated.

Uniform nationally regulated training courses are being developed through regulatory procedures under the leadership of the Federation and with the close involvement of experts from the employee and employer sides. In the further process, the Länder will also be involved. The procedure is based on agreements and practice over many years and – to ensure the broadest possible acceptance on the labour market – on the principle of consensus. Regulations of the competent bodies are decided by vocational training committees at the competent bodies.

The individual proof of qualification in the federally regulated further vocational training takes place within the framework of an examination under public law. The competent bodies or the competent state examination boards for the master craftsman examination are responsible for organizing and conducting the examinations on site.

The examination procedure is governed by the legal requirements of the examination regulations of the competent bodies, which must be approved by the legal supervisory authorities. The board of the Federal Institute for Vocational Education and Training (Bundesinstitut für Berufsbildung – BIBB) issues guidelines in this regard.

The Federation’s procedural regulation for the master craftsman’s examination applies for the approval and general examination procedure for the master craftsman’s examination in the craft sector and in craft-like trades.

The procedure to perform continuing education examinations stipulates a number of quality assurance elements, in particular:

• the creation of expert and independent examination boards at the competent body
• the organisation of the preparation of the examination questions on equal terms
• the admission to the examination
• credit transfer modalities

The examination is an external evaluation that is not the responsibility of the teachers but of the publicly appointed examination boards. Appointing occupational experts to the examination boards ensures that the latest developments and innovations in the vocational field of action are taken into account in the examination process.

The procedures agreed on a federal level for the political committees and departments responsible for vocational education and training flank the elements of the quality assurance systems that are specified under law. The main committee of the BIBB (paragraph 91 BBiG), which brings together the quality assurance protagonists institutionally, has a major role to play for the continuing training regulations.

Apart from the education committees specified under law, working committees of the Federation exercise quality-assuring roles.

The increasing importance of lifelong learning has also promoted the awareness of binding quality standards in the field of continuing education. The plural structure of maintaining bodies which support continuing education is also expressed in the number of different efforts and approaches for quality assurance in continuing education. Both jointly and individually, Federation and Länder promote numerous projects for improving quality assurance in continuing education.

In 2004, the support of continuing education was reformed with the aim of improving competition and transparency in the area of vocational continuing education as promoted by the Federal Employment Agency. In a further reform in 2011, the scope of compulsory registration was extended in order to further improve the quality of labour market services and thus the performance and efficiency of the labour market policy support system. Since then, the Accreditation and Licensing Regulation for Employment Promotion (Akkreditierungs- und Zulassungsverordnung Arbeitsförderung – AZAV) has regulated the corresponding licensing procedure. According to the AZAV, the competent bodies (Fachkundige Stellen) must decide, unlike in the past, not only on the approval of continuing vocational training providers, but also on the approval of all providers who want to offer measures of active employment promotion under Book Three of the Social Code (Drittes Buch Sozialgesetzbuch – Arbeitsförderung). Licensing of the maintaining body of a continuing education measure by an expert body is a prerequisite before participants can obtain support in accordance with Book Three of the Social Code. Amongst other things, maintaining bodies of continuing education must prove that they apply a recognised quality assurance system. One exception ist the qualification allowance, which comes into force on 1 April 2024 and is limited to the certification of the provider.

Since 1 January 1977, distance-learning courses provided by private organisers (institutes of distance-learning) must be approved by the state on the basis of the Law on the Protection of Participants in Distance Education (Fernunterrichtsschutzgesetz – FernUSG). In the admission procedure, the subject-related and didactic quality of the learning material with regard to the objective of the course, as well as the advertising placed for the course and the form and content of the distance-learning contract entered into is examined by the Central Office for Distance Learning of the Länder of the Federal Republic of Germany. In 2007, the new quality standard PAS 1037 for providers of distance-learning courses, distance-teaching and E-learning was introduced. The new standard meets the specifications of the Federal Employment Agency for the certification of bodies of further education and furthermore relates to international standards of quality management. For newly developed distance-learning courses from providers who have already been certified in accordance with the new quality standard, a simplified admission procedure with the ZFU can be anticipated.